The following is a list of three-ring binders in the HICS System kit. You can modify Staff titles and binder contents. Click on Medical Care Branch Director link, below, to view sample pages from that binder.

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HICS System™2014 Staff Binders

Binder Title

#

Incident Commander

1

Command Center Set-Up

2

Public Information Officer

3

Public Information Releases

4

Safety Officer

5

Liaison Officer

6

Medical/Technical Specialists Job Action Sheets

7

Incident Response Guides

8

 HICS Forms

 9

Operations Section Chief

10

Deputy Operations Section Chief

11

Message Log

12

Staging Manager

13

Medical Care Branch Director SAMPLE

14

Infrastructure Branch Director

15

HazMat Branch Director

16

Security Branch Director

17

Command Center Reception

18

Business Continuity Branch Director

19

 Patient Family Assistance Branch Director

20 

Planning Section Chief

21

Resources Unit Leader

22

Situation Unit Leader

23

Logistics Section Chief

24

Service Branch Director

25

Support Branch Director

26

Finance/ Administration Section Chief

27

Medical Care Branch Director’s HICS System™2014 binder Job Action Sheets for other HICS staff positions are stored in appropriate binders for quick distribution during HICS activation. The following links go to sample pages in the Medical Care Branch Director’s HICS System™2014 binder. The content is typical of other HICS binders. Click on a link to look at an image of the actual page .

Binder Cover

Index Page of Tabs

Tab 1: Initial Tasks & Job Action Sheet

Tab 2: Hazard-Specific Reminders

Tab 3: Job Action Sheets (Subordinates)

Tab 3: Activation Guides (Section Chief binders)

Tab 4: Command Center Notes & information

Tab 5: Operational Log

Tab 6: Message Form File Copies

Tab 7: Hospital Resource Directory

Tab 8: Forms  

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Binder Cover: HICS System binders are clearly marked and numbered. HICS staff binders follow the same color code for sections in HICS 2014.

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Binder Med CarePPT

  Index of Page Tabs: Below is a sample of the HICS System™2014 binder Tabs for the Medical Care Branch Director. The intent of the binders is to provide a single place for organizing and storing HICS information. As the binders are used and updated, the binders become part of the hospital’s cumulative memory and “lessons learned” for responding to an emergency. Return to List of Example Tabs

TabsPPT

  Tab 1, Sign-In Tasks & Job Action Sheet: This Tab contains a set of common tasks, or Sign-In Tasks, for each HICS job. (Scroll Down to Next Page or Return to List of Example Tabs)

Tab 1 SignPPT

  Tab 1, Job Action Sheet: The Job Action Sheet for each HICS position is on the second page of Tab 1. It is a duplicate of the Job Action Sheet developed by the California EMSA for HICS 2014. Return to List of Example Tabs

Tab 1 JobPPT

  Tab 2, Scenario Reminders: This image displays Scenario Reminders for HICS System staff. The intent is to help HICS staff members anticipate problems and possible events during a disaster.

  The External and Internal Scenarios developed by the California EMSA for HICS 2014 have been cross-referenced into a one-page matrix.

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Tab 2 RemindersPPT

 

Tab 3, Job Action Sheets, Subordinates: Some HICS staff members must distribute other HICS Job Action Sheets and Forms to subordinates. This table lists the HICS Job Action Sheets and Forms to be distributed, arranged by HICS staff position. For example, the Medical Care Branch Director would give the Job Action Sheet for the “Inpatient Unit” and relevant HICS Forms (pages 2 – 17 in the binder) to an appropriate hospital staff member. Each binder has it own RESTOCK file on CD in Microsoft Word to replenish documents and forms that are used during a HICS activation. (Scroll Down to Next Page or Return to List of Example Tabs)

 

Tab 3 SubPPTs

 

 

 

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Tab 3, Job Action Sheet for Inpatient Unit: This is a sample page from the Job Action Sheet for Inpatient Unit Leader, which is stored in the Medical Care Branch Director’s binder.  These sheets are duplicates of the Job Action Sheets developed by the California EMSA for HICS 2014. Return to List of Example Tabs

 

Tab 3 InpatientPPT

  Tab 3, Activation Guides (Section Chief binders): The Activation Guide in Tab 3 for Section Chiefs shows which binders to distribute during an emergency External Scenario. Each activated binder activates other binders, and so on. This page represents the primary procedure for “unfolding” the entire HICS System and Hospital Command Center.(Scroll Down to Next Page or Return to List of Example Tabs)

 

Activation GuidePPT

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Tab 4, Command Center Notes: Tab 4 contains information that is common to all HICS staff positions in the Hospital Command Center.

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Tab 4 ContentsPPT

Tab 4, Organization Chart: This is the same organization as HICS 2014, with additional jobs, such as Deputy Operations Section Chief and Display Recorders, to facilitate the HICS System™2014.

Tab 4 OrgPPT  

Tab 4, Message Form Sample: Tab 4 includes an example HICS System™2014 Message Form, specially designed to help HICS staff in the Hospital Command Center record information and to follow-up on coordination efforts. This form includes a “tickler Box” at the bottom to help the Operations Section Chief follow progress on critical coordination by key members of the Hospital Command Center. HICS staff stationed outside the Hospital Command Center use the standard HICS Message Form 214.

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Tab 4 Msg ExPPT

  Tab 4, Operations Room Layout Tab 4 in each HICS System™2014 binder contains a recommended Layout for the Hospital Command Center operations room. The Operations Room is where overall situation awareness is displayed and periodic staff briefings are conducted. Staff positions are indicated around a large central table in the Operations Room. Dark lines around the walls of the room represent HICS System™2014 Wall Displays which are located near the staff who must update them. (Scroll Down to Next Page or Return to List of Example Tabs)

 

Tab 4 LayoutPPT

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Tab 4, Displays, Jobs, Forms: This table shows the relationship of Wall Displays, HICS jobs, and HICS 2014 Forms.

Tab 4 Display RespPPT

  Tab 5, Activity Log forms are stored in Tab 5. The form is a duplicate of the California EMSA form developed for HICS 2014. In this Tab, HICS staff members maintain a meaningful log information for replacements or for incident records. Return to List of Example Tabs

 

Tab 5 ActivityPPT

  Tab 6, Message Copies This is the Instruction Page for Tab 6. HICS users can use the Message Form developed by the California EMSA for HICS 2014, or use the supply of triplicate Message Forms designed specifically for the HICS System™2014 . Return to List of Example Tabs

 

Tab 6 PPT

  Tab 7, Hospital Resource Directory Tab 7 is the place to store the Hospital Resource Directory. HICS System™2014 users can insert HICS Form 258, “Hospital Resource Directory,” or other effective formats for storing contact information about resources available to the hospital during a disaster. Return to List of Example Tabs

 

Tab 7 PPT

  Tab 8, HICS Forms Tab 8 in each HICS System™2014 binder lists the HICS 2014 Forms that are pertinent to the HICS job. In this case, HICS Forms 204 and 252 would be included behind this page. The other HICS Forms are found in Tab 4 or Tab 5. Return to List of Example Tabs

 

Tab 8 PPT

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