The following is a list of three-ring binders in the HICS System kit. You can modify Staff titles and binder contents. Click on Medical Care Branch Director link, below, to view sample pages from that binder.
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HICS System Staff Binders
|
Binder Title |
# |
|
Incident Commander |
1 |
|
Activation Checklist |
2 |
|
Public Information Officer |
3 |
|
Public Information Releases |
4 |
|
Safety Officer |
5 |
|
Liaison Officer |
6 |
|
Medical/Technical Specialists Job Action Sheets |
7 |
|
Operations Section Chief |
8 |
|
Planning Section Chief |
9 |
|
Logistics Section Chief |
10 |
|
Finance/ Administration Section Chief |
11 |
|
Incident Response Guides |
12 |
|
Deputy Operations Section Chief |
13 |
|
Message Log |
14 |
|
Staging Manager |
15 |
|
Medical Care Branch Director SAMPLE |
16 |
|
Infrastructure Branch Director |
17 |
|
HazMat Branch Director |
18 |
|
Security Branch Director |
19 |
|
Command Center Reception |
20 |
|
Business Continuity Branch Director |
21 |
|
Resources Unit Leader |
22 |
|
Situation Unit Leader |
23 |
|
Service Branch Director |
25 |
|
Support Branch Director |
26 |
Medical Care Branch Director’s HICS System binder
Job Action Sheets for other HICS IV staff positions are stored in appropriate binders for quick distribution during HICS IV activation.
The following links go to sample pages in the Medical Care Branch Director’s HICS System binder. The content is typical of other HICS binders. Click on a link to look at an image of the actual page .
Tab 1: Initial Tasks & Job Action Sheet
Tab 2: Hazard-Specific Reminders
Tab 3: Job Action Sheets (Subordinates)
Tab 3: Activation Guides (Section Chief binders)
Tab 4: Command Center Notes & information
Tab 6: Message Form File Copies
Tab 7: Hospital Resource Directory
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HICS System binders are clearly marked and numbered. HICS staff binders are light blue while reference binders are light yellow.
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This is a sample of the HICS System binder Tabs for the Medical Care Branch Director. The intent of the binders is to provide a single place for organizing and storing HICS IV information. As the binders are used and updated, the binders become part of the hospital’s cumulative memory and “lessons learned” for responding to an emergency.
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This Tab contains a set of common tasks, or Initial Tasks, for each HICS job.
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Tab 1, Job Action Sheet
The Job Action Sheet for the HICS position is on the second page of Tab 1. It is a duplicate of the Job Action Sheet developed by the California EMSA for HICS IV.
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Tab 2, Hazard-Specific Reminders
This photo shows the first page of Hazard-Specific Reminders for HICS System staff. The intent is to help HICS staff members anticipate problems and other cascading events during a disaster.
This page explains the use of the Hazard-Specific tables in Tab 2.
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Tab 2, Hazard-Specific Reminders Matrix
The External and Internal Incident Response Guides developed by the California EMSA for HICS IV have been cross-referenced into two convenient matrices.
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Tab 3, Job Action Sheets, Subordinates
Some HICS staff members must distribute other HICS IV Job Action Sheets and Forms to subordinates. This table lists the HICS IV Job Action Sheets and Forms to be distributed, arranged by HICS staff position. For example, the Medical Care Branch Director would give the Job Action Sheet for the “Inpatient Unit” and relevant HICS IV Forms (pages 2 – 19 in the binder) to an appropriate hospital staff member.
Each binder has it own RESTOCK file on CD in Microsoft Word to replenish documents and forms that are used during a HICS activation.
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Tab 3, HICS IV Forms
The HICS System contains duplicates of the HICS IV forms, converted into Microsoft Word files. Binder No. 24, “HICS FORMS,” contains duplicates for all 20 HICS IV forms developed by the California EMSA.
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Tab 3, Organization
This is the same organization developed by the California EMSA for HICS IV. The additional positions of Deputy Operations Section Chief, Runners and Scribes have been incorporated to accommodate the HICS System in the Hospital Command Center.
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Tab 3, HICS IV Form Instructions
Each HICS IV Form includes instructions developed by the California EMSA for HICS IV. This is an example.
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Tab 3, Job Action Sheet for Inpatient Unit
This is a sample page from the Job Action Sheet for Inpatient Unit Leader, which is stored in the Medical Care Branch Director’s binder. These sheets are duplicates of the Job Action Sheets developed by the California EMSA for HICS IV.
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Tab 3, Activation Guides (Section Chief binders)
The first page in Tab 3 for Section Chiefs explains how to use the Guides recommended by the California EMSA for HICS IV.
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Tab 3, Activation Guide, Operations Section Chief
This is the one-page Activation Guide in the HICS System binder for the Operations Section Chief. It lists the recommended HICS IV Jobs to activate during the Immediate Operational Period, and depending on the External or Internal Hazard scenario developed by the California EMSA for HICS IV .
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Tab 4 contains information that is common to all HICS IV staff positions in the Hospital Command Center.
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Tab 4, Message Form Sample
Tab 4 includes an example HICS System Message Form, specially designed to help HICS staff in the Hospital Command Center record information and to follow-up on coordination efforts. This form includes a “tickler Box” at the bottom to help the Operations Section Chief follow progress on critical coordination by key members of the Hospital Command Center.
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Tab 4, Operations Room Layout
Tab 4 in each HICS System binder contains a recommended Layout for the Hospital Command Center operations room. The Operations Room is where overall situation awareness is displayed and periodic staff briefings are conducted.
Staff positions are indicated around a large central table in the Operations Room. Dark lines around the walls of the room represent HICS System Walll Displays which are located near the staff who must update them.
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Tab 4, Binders to Distribute
During activation of the Hospital Command Center, the Initial Tasks sheet for the Incident Commander refers to this page for other binders to distribute. In turn, each activated binder activates other binders, and so on. Some binders contains Job Action Sheets for subordinate HICS IV jobs. This page represents the primary procedure for “unfolding” the entire HICS System and Hopsital Command Center.
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Tab 4, Displays, Jobs, Forms
This table shows the relationship of Wall Displays, HICS IV jobs, and HICS IV Forms.
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Operational Log forms are stored in Tab 5. The form is a duplicate of the California EMSA form developed for HICS IV. In this Tab, HICS staff members maintain a meaningful log information for replacements or for incident records.
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This is the Instruction Page for Tab 6. HICS System users can use the Message Form developed by the California EMSA for HICS IV, or use the supply of triplicate Message Forms designed specifically for the HICS System.
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Tab 7, Hospital Resource Directory
Tab 7 is the place to store the Hospital Resource Directory. HICS System users can insert HICS IV Form 258, “Hospital Resource Directory,” or other effective formats for storing contact information about resources available to the hospital during a disaster.
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Tab 8 in each HICS System binder lists the HICS IV Forms that are pertinent to the HICS job. In this case, HICS Form 204 would be included behind this page. The other HICS Forms are found in Tab 4 or Tab 5.
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