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This is a sample functional annex for the Emergency Public Information Coordinator in the All-Hazard EOP Template. Green text represent links to parts of the EOP when used on the computer. Any part of the EOP can be modified to fit a local needs.
Click here to Skip to first Check List item.
Job Description
Emergency Public Information
Coordinator
Emergency Operations Center MISSION: Centralize and coordinate response activities and resources to best protect residents and property of the jurisdiction, so that emergency
field forces can concentrate on essential, on-scene activities.
GENERAL DUTIES:
Plan, provide &
1)Manage all aspects of Emergency Public Information (EPI) on behalf of "CEO.".
2)Give the public accurate,
timely, and useful information and instructions from one release point throughout the emergency.
3)Deal with the wider public's interest and desire to help or seek information.
4)Develop productive relationship with the news media.
Read these SPECIFIC DUTIES later: (See Responsibilities matrix on Tab D
, Basic Plan, later)
Policy:
It is this jurisdiction's policy to have a single release point for EPI (such as a public information center), to focus EPI on specific emergency-related information, and to provide positive and reassuring information when possible.
Disseminate EPI materials in a timely manner, gather & produce information including news releases, monitor and control rumors, respond to public inquiries, and manage media relations
Approve
implementation of any special provisions for media convergence: Designate location for media briefings (e.g., conference room); Schedule news conferences, interviews, and other media access (subject to any
special media convergence provisions); Supervise the media center; Assign print and broadcast monitors to review all media reports for accuracy.
Coordinate with appropriate officials (Mass Care
Coordinator, Health and Medical Coordinator, etc.) to obtain necessary information. At the request of the Transportation & Resources Coordinator, obtain media assistance in disseminating information to
potential donors on unmet needs, items that are not needed and should not be donated, cash donations policy, and other donations-related matters.
Set priorities for EPI activity: production and
dissemination of EPI, response to public inquiry, monitoring and rumor control, and media relations.
May establish center for disaster welfare information, and cooperate with any Disaster Welfare
Information (DWI) services provided by the American Red Cross.
Brief public affairs officers who go to incident sites.
Checklist
for
Emergency Public Information
Emergency Operations Center Coordinator
I have read Annex C, Job Description, and understand that this checklist is only a guide for emergency response coordination.
This Checklist will be collected at the end
of the emergency for record keeping purposes.
I also understand that I must place a check mark in each [ ] in the following checklist after I have performed the checklist task. ( If a task is not
applicable, write N/A near the task box)
Print name:
Date:
Signature:
Mobilization Phase
1.[ ]Print a Log of Actions Taken form to hand-record anything not covered in this Checklist (forms in Tab C, Basic Plan)
2.[ ]Determine the nature and scope of the disaster or incident
by consulting with the Direction & Control Coordinator. See page17 of the Basic Plan to determine the implications of the current Emergency Action Level.
Contents LOG
3.[ ]Consult the appropriate Tab below for the following emergency situation
a.[ ]Hazardous Materials, Tab C
b.[ ]Flooding, Dam Failure, Winter Storms, Tab D
c.[ ]High Winds, Tornado, Tab E
d.[ ]Earthquake, Tab F
e.[ ]Terrorism, Tab G
f.[ ]Hurricane, Tab H
g.[ ]Nuclear Attack, Tab i
4.[ ]Issue any immediate Emergency Public Information approved by the Direction & Control
Coordinator to the public, if necessary. Tab J to Annex C, contains public announcement scripts from FEMA.
5.[ ]If more than one day's notice is available to warn the public, see Tab C of this Annex for action guidelines.
6.[ ]Review chart Tab D , Responsibilities, in the Basic Plan
for Emergency Public Information responsibilities and Tab A this Annex for coordination with others.
Contents LOG
7.[ ] Anticipate potential Emergency Public Information needs or problems and begin alerting appropriate Emergency Public
Information resources in Tab B, this Annex or GO TO DATABASE. (See Tab D , Annex B,
entitled Warning Systems for preplanned methods of warning the public).
8.[ ]Report Emergency Public Information status and potential problems to the Direction & Control Coordinator.
Emergency Actions Phase
9.[ ]Consult the file of emergency mutual aid agreements for Emergency Public Information. (File location :
)
10.[ ] Is the scope of the incident beyond the capabilities of this Emergency Operations Center's Emergency
Public Information resources? If yes, time & date Direction & Control Coordinator was notified
Direction & Control Coordinator Name:
Time & date notified:
11.[ ]Check the Emergency Operations Center Staff Present wall poster.
12.[ ]If more than one shift of Emergency Operations Center coordinators is needed, check the Emergency Operations Center Shift
Schedule, posted on the Emergency Operations Center wall.
Contents LOG
13.[ ]Prepare an oral increased readiness
report for the first coordination meeting with the Direction & Control Coordinator
14.[ ] When relocating to the alternate Emergency Operations Center (or other location), ensure that all current
communications are established and tested at the new location, if possible, before notifying Emergency Public Information resources, especially the following Emergency Public Information personnel:
a.[ ] Field personnel,
b.[ ]Affected jurisdictions and
c.[ ] Higher levels of government.
(Continued Next Page)
Contents LOG
Recovery Phase
15.[ ] Plan Emergency Public Information recovery, reconstitution, mitigation and other long-term actions.
16.[ ] Plan for the gradual shut down
of Emergency Public Information operations.
17.[ ] Prepare Emergency Public Information After Action Report, (format Tab
T, Annex A).
Notes:
(End of Annex)
Contents
LOG
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